Advertising Contract Form
COMPANY INFORMATION
Company Name *:
Address Line 1 *:
Address Line 2 :
City *: State *: Postal Code *:
Country *: Website *: Telephone*:
Note : All mailed Advertising correspondence will be sent to this address.
Billing Address (if different from above):
Company Name :
Address Line 1 :
Address Line 2 :
City : State : Postal Code :
Country : Website : Telephone:
   Advertising Main Point of Contact    Billing Point of Contact   Same as Main Point of Contact
Name *: Name *:
Phone *: Phone *:
Email *: Email *:
Advertising Selection – List Advertisement
My Ad Selection: *: Amount *: $
My Ad Selection: Amount : $
Credit Card (2.5%) *: $
TOTAL DUE (Credit Card Fee included) *: $
Deadlines
1. As long as no Advertising attributes have been implemented to date, or contracts finalized with third parties to implement an Advertisement, this Advertisement Contract may be cancelled by the Agreement signatory with no penalty through August 30, 2020.
2. No refunds will be made for any Advertisement Contract received after August 30, 2020.
3. Reserve your E-blast and submit your content NLT October 11, 2020.
4. Conference Guide ad graphics and COLOR logos due by September 9, 2020.
5. 65th ATCA Annual Electronic preview ad graphics due by September 27, 2020. (after this date ads will be accepted only if we have space available)
6. Web Banner ads for “Headline News Annual Takeover” due by September 27, 2020.
7. Ad materials for “ATCA Bulletin Annual Highlights” edition due by October 23, 2020.
Checklist
1. Complete and return Contract with payment.

2. UPLOAD your company logo (Jpge,Gif,Png,jpg file required) to ensure that we have your most recent version. *   



3. Your company logo (eps format preferred) and company link for posting on ATCA website (this ensures we have your most recent version). Email address or company link *:


4. Read the rules and benefits at the bottom of the Advertising listing and note all deadlines. Some Advertising attributes are time sensitive. Some benefits may be lost if contracts are made after printing & shipping deadlines
Payment and Invoicing
Following receipt of the duly executed Sponsorship and Advertising Contract, ATCA will prepare an invoice for the contracted fee. An Invoice will be emailed to you, and payment will be due within 30 days of receipt of the Invoice. Payments can be made via credit card, check, or bank wire.
Total Fee*: (from page 1) $ (US Dollors)
 Please invoice balance due
 Check Enclosed (Please make Checks Payable to Air Traffic Control Association, Inc.)
  Wire Transfer (Instructions will be on invoice, any questions contact Ashley Haskins at [email protected] or call 1-703-299-2430 ext. 395.)
Credit Card
*If paying by credit card: • You will be charged in U.S. dollars

• A 2.5% processing fee will be added

• You must complete and return the credit card authorization form on page 4
Advertising Agreement
The terms and conditions set forth in this Advertising Contract for the ATCA Annual, including the Terms and Conditions below, are hereby accepted.
Name *: Title *:
Signature *: Date *:
     

ADVERTISING CONTRACT TERMS AND CONDITIONS

The Advertisement Contract shall include the following terms and conditions. As used herein, “you” refers to the advertiser.
1. 65th ATCA Annual shall have absolute discretion over who may advertise, and only the company whose name appears on the face of this Contract may be placed in print and pre-outlined advertising recognition opportunities. 65th ATCA Annual reserves the right to offer exclusive advertising opportunities as it sees fit. Exclusivity will be determined on a case by case basis and will be subject to terms and limitations established by 65th ATCA Annual.

2. Payment shall be due immediately upon receipt of invoice. A service charge of two percent (2%) per month shall be due on invoices that are unpaid within fourteen (14) days. No advertisement will be published until full payment has been received. Advertising artwork must be received by the 65th ATCA Annual published deadlines. You must provide a high resolution copy of your most current or preferred logo in EPS AND jpeg/gif formats. All cancellation requests MUST be in writing and receipt acknowledged by 65th ATCA Annual on or before the payment deadline, and under no circumstances will a refund be made after any of the attributes of an advertisement have been implemented or contracts finalized with third parties to implement an advertisement. A ten percent (10%) administrative fee will be deducted in the event of any refund.

3. If you breach any obligation hereof, 65th ATCA Annual may terminate this Advertisement Contract, in which event 65th ATCA Annual shall be entitled to retain all monies received, it being agreed by the parties that 65th ATCA Annual’s damages arising from your breach will be difficult or impossible to ascertain.

4. You hereby agree to indemnify and hold harmless 65th ATCA Annual and the event facility from and against any and all claims or damages of any kind, including attorney’s fees, arising from or relating to the content of your advertisement or this Contract, and including but not limited to any claims that your advertisement infringes any copyright or other intellectual property rights of any third party.

5. 65th ATCA Annual HEREBY DISCLAIMS ALL WARRANTIES, EITHER EXPRESS OR IMPLIED, INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. 65th ATCA Annual DISCLAIMS LIABILITY FOR CONSEQUENTIAL DAMAGES TO PERSON OR PROPERTY, DAMAGES FOR LOSS OF USE, LOSS OF TIME, LOSS OF PROFITS OR INCOME, OR ANY OTHER INCIDENTAL DAMAGES. 65th ATCA Annual NEITHER ASSUMES, NOR AUTHORIZES ANYONE TO ASSUME, SUCH LIABILITY.

6. This Advertisement Contract, together with the published Terms and Conditions for the subject event, contain the entire agreement of the parties. No representations were made or relied upon other than those expressly set forth herein. The terms hereof may not be modified except in a writing signed by an executive officer of each of the parties. In the event of a conflict between the terms hereof and the Terms and Conditions for this event, then the terms hereof shall take precedence.

7. The advertisement shall be administered in all respects, and controlled exclusively, by the 65th ATCA Annual, subject to its absolute discretion, and all decisions of the 65th ATCA Annual shall be final. Any interpretation of the published Terms and Conditions for the event, which are hereby incorporated herein, shall be made by the 65th ATCA Annual in its absolute discretion.

8. In the event that 65th ATCA Annual shall be delayed or prevented from holding the scheduled event or publishing your advertisement as the result of an act of God, acts of the public enemy, war, blockade, embargo, strike or other labor unrest, inability to procure materials, failure of power, restrictive government laws or regulations, arrest, riot, insurrection, epidemic, landslide, lightening, earthquake, fire, hurricane, storm, flood, explosion, terrorism or threat thereof, civil disobedience or disturbance, or any other cause, whether of the kind enumerated herein or otherwise, that is not within the control of 65th ATCA Annual, then: (a) 65th ATCA Annual shall have no liability to you for any such delay, nonperformance or failure to publish; (b) no refund will be due if any of the attributes have been implemented or contracts finalized with third parties; and (c) if none of the attributes have been implemented or any contract finalized with third parties 65th ATCA Annual will refund the advertising fee, less any expenses incurred and a ten percent (10%) administrative fee.

9. Any dispute or controversy of any kind relating to this Advertisement Contract or the advertising provided hereunder shall be resolved by binding arbitration in the City of Alexandria, Virginia (USA), administered by the American Arbitration Association in accordance with its applicable rules then in effect.

10. The validity, interpretation and performance of this Advertisement Contract shall be controlled by and construed under the laws of the Commonwealth of Virginia, USA.