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Online Sponsorship Contract



COMPANY INFORMATION   Note :   All mailed sponsorship correspondence will be sent to the address listed below.

MAIN Point of Contact

ADDITIONAL POINT OF CONTACT(S)

VIRTUAL BOOTH BUILDER POINT OF CONTACT(S)

BILLING POINT OF CONTACT (if different from Main Contact)
Invoice will be sent to the email address listed below.

CATEGORIES

Please select the top FIVE Product Categories that best describe your company.















Sponsorship Selection







Sponsorship Selection
I Wish to Sponsor : Amount : $
I Wish to Sponsor : Amount : $
I Wish to Sponsor : Amount : $


PAYMENT AND INVOICING

Following receipt of the duly completed 65th ATCA Annual Online Sponsorship Contract, ATCA will prepare an invoice for the contracted fee. An Invoice will be emailed to you, and payment will be Due Upon Receipt of the Invoice. Payments can be made via credit card, check, or bank wire as indicated below. .


Invoice Balance Due
Check (Please make Checks Payable to Air Traffic Control Association)
Wire Transfer (Instructions will be on invoice, any questions contact Ashley Haskins at ashley.haskins@atca.org or call 1-703-299-2430 ext. 395.)
Credit Card (*A 2.5% processing fee will be added.)
Processing Fee*: $
Total Fee*: $

SPONSORSHIP CONTRACT TERMS AND CONDITIONS


1. PAYMENT AND TERMS: Payment terms are Due Upon Receipt of Invoice, unless alternative payment options have been discussed, noted, and mutually agreed to prior to contract signing. An official written agreement must be held between ATCA and the sponsoring firm. Payment must be made directly to ATCA by the sponsoring firm in the contract. All sponsorships/ underwriting/financial support of official ATCA events must be handled through ATCA. ATCA cannot publish your name or post you as a sponsor until contract and payment have been received.

2. ELIGIBLE SPONSORS: Sponsors will encompass those companies or other entities offering materials, products, or services of specific interest to attendees as determined by ATCA in its sole discretion. ATCA also reserves the right to determine the eligibility of any company-specific marketing campaign before distribution. Only the company whose name appears on the face of this contract may be placed in print and pre-outlined sponsorship recognition opportunities.

3. ALLOCATION OF SPACE, SPONSORSHIP PLACEMENT: Sponsorship recognition locations are assigned based on the contract between ATCA and the sponsoring company and are determined by price and seniority. ATCA will assign sponsor recognition based on the written facts available at the time the sponsorship contract is assigned and accepted by ATCA. ATCA reserves the right to assign or reassign sponsorship recognition locations after the contract is signed if it is necessary.

4. ARTWORK SUBMISSION DEADLINE: Some benefits of sponsorship are time-sensitive. All deadlines for Sponsorship artwork for ads and signage is noted in the Sponsorship confirmation email unless otherwise indicated. If advertising artwork is not provided by published deadlines or if the logo is not available in the proper format, some benefits will be lost.

5. SPONSORSHIP PACKAGES Prices quoted include all items listed in the sponsorship proposal and signed contract unless otherwise stated.

6. CANCELLATION OF SPONSORSHIP A Sponsorship will be considered canceled by the sponsor on the date that written notice of cancellation is received by ATCA. Please email cancellation request to sandra.strickland@atca.org and rugger.smith@atca.org THERE WILL BE NO REFUNDS.

7. CANCELLATION OR POSTPONEMENT OF EVENT AND OR INITIATIVE OUTLINED IN SPONSORSHIP CONTRACT (FORCE MAJEURE) In the event that ATCA shall be delayed or prevented from holding the scheduled event as the result of an act of God, acts of the public enemy, war, blockade, embargo, strike, or other labor unrest, inability to procure materials, failure of power, restrictive government laws or regulations, arrest, riot, insurrection, epidemic, landslide, lightning, earthquake, fire, hurricane, storm, flood, explosion, terrorism or threat thereof, civil disobedience or disturbance, stability or availability of the Internet, telecommunication system failure, technology attacks or any other cause, whether of the kind enumerated herein or otherwise, that is not within the control of ATCA, then ATCA shall have no liability to you for any such delay or nonperformance, and no refund will be due from ATCA.

8. EXCLUSIVITY ATCA reserves the right to offer exclusive sponsorship opportunities as it sees fit. Exclusivity will be defined on a case by case basis and will typically encompass only the company or companies confirmed by written contract for those items specified in the Sponsorship Contract.

9. PHOTOGRAPHY/VIDEO/AUDIO DISCLOSURE The photographic, digital and audio recording rights for the events sponsored, or items the sponsoring company has agreed to, is reserved for ATCA. By signing the sponsoring contract, the sponsor company agrees to the distribution of the undersigned company in outlined contractual circumstances, as well as liberal discretion of ATCA to utilize photographic, digital and audio recordings of their event and sponsor company name and logo presence for all other purposes as ATCA sees fit.

10. SPONSOR CONDUCT The sponsor shall conduct and operate its sponsorship (if a physical element exists) so as not to annoy, endanger, or interfere with the rights of other exhibitors, sponsors, and attendees. Any practice resulting in complaints from any other exhibitor, sponsor, or any attendee, who in the opinion of ATCA interferes with the rights of others or exposes them to annoyance or danger, may be prohibited by ATCA.

11. LIMITATION ON LIABILITY The sponsor agrees to indemnify, defend and hold harmless ATCA, the event facility, the owner of such facility, and the city in which this event is being held, and their respective officers, agents, and employees, from and against all bodily and personal injury, loss, claims, or damage to any person or any property arising in any way from the sponsoring company, its employees, agents, licensees, contractors or customers. ATCA gives no warranties in respect of any aspect of the Virtual Event or any materials related thereto or offered at the Virtual Event and, to the fullest extent possible under the laws governing this Agreement, disclaims all implied warranties, including but not limited to warranties of fitness for a particular purpose, accuracy, timeliness, and merchantability. The Virtual Event is provided on an “as-is” basis. The purpose, accuracy, timeliness, and merchantability, the views, opinions, and positions expressed by the speakers, attendees, or sponsors at the Virtual Event are theirs alone and do not necessarily represent the views, opinions, or positions of ATCA or any employee thereof. The Virtual Event makes no representations as to accuracy, completeness, timeliness, suitability, or validity of any information presented by speakers, attendees, or sponsors at an ATCA Virtual Event. ATCA will not be liable for any errors, omissions, or delays in this information or any losses, injuries, or damages arising from its display or use. ATCA does not endorse, and expressly disclaims all liability relating to, any of the products or services provided by speakers, attendees, or sponsors.

12. RESOLUTION OF DISPUTES In the event of a dispute or disagreement between the sponsor and ATCA or between two or more sponsors; all interpretations of the rules governing the sponsorship contract, actions, or decisions concerning this dispute or disagreement by ATCA intended to resolve the dispute or disagreement shall be binding on the sponsor.

Any dispute or controversy of any kind relating to this Contract shall be resolved by binding arbitration in the City of Alexandria, Virginia, administered by the American Arbitration Association in accordance with its applicable rules then in effect. The validity, interpretation and performance of this Agreement shall be controlled by and construed under the laws of the Commonwealth of Virginia.

13. AMENDMENT TO RULES Any matters not specifically covered by the preceding rules shall be subject solely to the discretion of ATCA. ATCA shall have full power in the matter of interpretation, amendment, and enforcement of all said rules and regulations, and any such amendments when made and brought to the notice of the exhibitor shall be and become part hereof as though duly incorporated herein and subject to each and every one of the terms and conditions herein set forth.

14. DEFAULT If the sponsor defaults in any of its obligations under this contract or violates any of its obligations or covenants under this contract, including without limitation any sponsorship Rule or Regulation promulgated pursuant to the contract, ATCA may, in addition to any other remedies provided for herein or otherwise available to ATCA at law or in equity, without notice, terminate this agreement and retain all monies received on account as liquidated damages. ATCA may thereupon direct the sponsor or forthwith to remove its employees, agents and representatives, and all its articles of merchandise and other personal property from the specified sponsored event and location.

15. AGREEMENT TO RULES The sponsor, for itself and its employees, agents and representatives, agrees to abide by the foregoing rules and by any amendments that may be put into effect by ATCA.

16. ACCEPTANCE Once the sponsor signs the Sponsorship Contract and returns it to ATCA, all Terms and Conditions are officially in effect. This agreement shall not be binding until accepted by ATCA.


The Terms and Conditions set forth in this Online Sponsorship Contract for the ATCA 65 ANNUAL is hereby accepted.